Churchill Band Parents Association

General Meeting

August 26, 2008 in the Churchill Band Hall

President Roger Riley called the meeting to order at 7:10PM. The minutes from the May meeting were made available for review. There were no additions or corrections to the minutes. Debbie Riley gave her e-mail address (debbie@thenordantrust.com ) and asked that anyone who had not been receiving band e-mails from her to please send her an e-mail so that they can be added to her list. So far 227 people have signed up for the Hawaii trip. If anyone else is interested, it is not too late to turn the forms in. The student assessment fee this year included the pre-game meals so that everyone would be assured of getting a meal before the games. Students are not supposed to leave the campus to eat. A volunteer is needed to organize a parent bus for the BOA Houston trip. Debbie thanked all committee and board members for helping get the new year off to a great start.

Treasurer Lauri Porter explained the budget report from last year and the current budget. Please be patient with checks that have been written to the Band Parents at this time of year. It takes a while to collect them all and get the information to each of the committees. If you have any questions, see Lauri after the meeting. Three people are needed to serve on the Audit committee.

Mike Pardoe and Julie Walker gave the Concession report. The new concession stands at BAC are ready for use. All workers must wear a cap or a hair net while working. Each family is encouraged to work at least 3 events through-out the school year. Profits from concession sales go back to the band programs.

The Elizondo’s and the Chappell’s gave the Corporate fundraising report. Norma Elizondo thanked everyone who helped make Meet the Band a success. Approximately 600 plates were sold. Next up is the annual Spaghetti dinner and Silent auction. This is the largest fundraiser for the Band Parents. Parents were encouraged to help solicit donations for the Silent auction. See Norma or Johnny after the meeting if you would like to help. Brent Chappell explained the advertising on the band trailer.

Traci and Kevin Novikoff and Jeanie and Joe Grogan gave the Student fundraising report. Traci thanked all of the individual chairmen for each fundraiser for their help. We will have a few more fall fundraisers. Joe Grogan explained the point tracking system.

Doug and Kathe Willming gave the Chaperone report. They are working on getting chaperones for all of the football games and fall contests. Kathe thanked Doug and Paula Miller for allowing the students to have the annual band party at their house. She also thanked everyone who chaperoned the event.

Paul Condon gave the Equipment report. There are plenty of opportunities for people to work with the Crew. Right now they are working on props for the UIL show. Debbie Condon asked that guard parents keep current with their payments.

Mr. Paul DeGrove, the administration liaison, gave his report. He welcomed all the new parents to Churchill. The next construction phase has started which will cause some parking issues. PTA Greenback night is September 16, 2008.

Mr. Lo welcomed all freshmen parents. We have approximately 85-90 new students this year. There have been some questions regarding why we have a JV band. He explained that for some it is hard to make the transition from middle school to high school. Add to that the stress of being in the Varsity band, and you would have some over taxed students. Mr. Lo realizes that academics come first. He went over the fall calendar. He and the rest of the staff are excited about the program this year. He showed a new band manual that will be given to the students to read and sign for.

Mr. Johnson said that he is enjoying his time so far at Churchill. Please e-mail him or call with any questions.

Mr. Ruiz asked that parents see that all students have the proper attire for practice and also that they have plenty to drink throughout the day and while at practice.

Committee reports were as follows:

Travis Hestilow said that he is working on installing the commerative bricks that were ordered in the spring. If anyone is interested in doing this next year, please see him after the meeting. He will also be putting together the band video for the year. If anyone has video or still pictures that they would like included, please give to Travis.

Dee Dee Luther said that the garage sale would be held on Sept. 6. Everything that each participant makes goes into the students’ point account.

Sharon Kaufman and Caroline Crosson will be working on the senior mums this year and would like a few volunteers to help assemble them.

Vicki Ranieri and Carol Franki are working on the silent auction and would like help to solicit donations.

Lisa Jarrell gave some information on the spring band banquet. It will be held on May 23. Please let her know if you are interested in helping.

Melanie Kost gave instructions on care for the marching uniform.

There being no further business, the meeting was adjourned at 8:45PM.

Respectfully Submitted,

Barbara Pauley